Using partial inspection / selection tools helps users define specific portions of a loaded file to be verified in Text Inspection

1. Overprint/ Spot Layers

Clicking the Overprint icon over either the Master or Sample panel displays a simulation of how blending and overprinting appears in the color-separated output, which will not be applied to the inspection. Toggling Overprint also re-loads the files. The default is toggled on.

Clicking the Spot Layers icon toggles on the Side panel, where users can (un)check different spot layers on the loaded Master or Sample to exclude/ include in the inspection.

2. Show Inspectable Text

To first see what text in the loaded Master or Sample file can be inspected, click Show Inspectable Text. The inspectable text in the document gets underlined.

3. Crop

To crop the area to be verified during an inspection, click the Crop icon, click and drag the cursor in either the Master or Sample panel. 

The selected area is surrounded by a red box, which can be cleared by clicking on the border and selecting Delete or resized by clicking and dragging to adjust its borders. 

You cannot apply multiple crops on the same page, but you can apply one crop per page of a multi-page document. 

Auto Crop (Trim Box)

When a PDF file is uploaded, Text Inspection checks to see if a PDF trim box exists. If one does, Text Inspection automatically draws a crop box around the trim area and only the region in the crop box is inspected. 

If you try to add your own crop box without removing the auto-generated one, Text Inspection displays the message: "Please remove the crop box on the document before proceeding." 

To remove the auto-generated crop box, click Clear All on the toolbar or click on its border and select Delete.

4. Cross out Text

Cross out Text lets you cross out text that is to be excluded in the inspection.

Click Cross out Text and then click and drag the cursor to select the text. The text is crossed out in red. 

To undo the selection, click the underlined text and select Delete  in the menu that appears.

5. Underline Text

Underline Text lets you select text to be included in the inspection. 

Click Underline Text on the toolbar and then click and drag the cursor to select the desired text. The text is underlined in green. 

To undo the selection, click the underlined text and select Delete in the menu that appears.

6. Create Zone

Create Zone lets you select one or more zones (regions) in your document to be inspected. These zones are compared against each other and only the text included in the zones will be checked during an inspection. 

Zones are numbered sequentially and, when you run an inspection, Text Inspection reports the differences in order of zone numbers. This provides you with an easy way to customize the order in which differences are reported.

To create a zone, click Create Zone on the Master Preview toolbar. Drag the cursor to select the region in the Master to be inspected. The Search Text window opens. All occurrences of matching text lines in the Sample displays in the window. Select the desired line to go to the zone in the Sample or click at the beginning of the zone in the Sample. Drag the cursor to select the matching zone in the Sample to be inspected. 

To delete a zone, click on a zoned region then select Delete in the menu that appears without renumbering the zones. 

Only inspectable text can be selected in a zone. Embedded images, barcodes, and Braille regions cannot be included.

7. Add to Last Zone

Add to Last Zone lets you add an inspectable region to the last zone created. This feature comes in handy when the text is split over two pages. 

After a zone has already been created, click Add to Last Zone on the Master Preview toolbar and drag the cursor to select the region to be added. The Search Text window opens. All occurrences of matching text in the Sample are listed in the window. Select the desired occurrence and drag the cursor to select the matching region in the Sample to be included in the inspection. Alternatively, position the cursor at the beginning of the Sample text and drag the cursor to select the region.  

7. Create Table Zone

Create Table Zone is used so table inspection logic takes place when running a full inspection. 

When a full inspection is run with a table zone, Text Inspection first inspects the entire document and then inspects the specified rows or columns in the table zone(s). 

To create a table zone, click Create Table Zone on the Master Preview toolbar. 

For column selection, drag the cursor to select a column in the Master and then select the corresponding column in the Sample. Repeat this step for each column that you want to include in the inspection. 

For row selection, select a row in the Master and then select the corresponding row in the Sample. Repeat this step for each row that you want to include in the inspection.

Table zoning is recommended for inspection of tables and charts, because they are often characterized by a different reading order or text flow. Table zoning lets you select the matching rows and columns to zone and inspect. 

Combining Text Selection Tools

Crop and either Cross out Text or Underline Text can be combined. The cross-out or underline must be made within a cropped region.  

Cross out Text  and Underline Text can only be combined in the same file when cancelling out one another. To cancel out a portion of text that's crossed out, underline it and vice versa.

Cross out Text or Underline Text can be combined with Create Table Zone, but not Create Zone. When combining either with Create Table Zone, they must be used to select text outside the table. 

Create Table Zone can also be combined with Crop, but the table must be in the cropped region. Only what's in the cropped region will be inspected (on the page in question). If the cropped region only contains the zoned table, only the table will be inspected, for example.

Create Zone can be combined with Crop and Create Table Zone. A created zone must be located in a cropped region, while a created zone must be separate from a created table zone. When Create Zone and Create Table Zone are combined, Text Inspection runs a full inspection. It inspects the non-zoned areas first, followed by the zones and then the table zones.

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