Text Inspection

Text Inspection Mode lets you compare text in master and sample files. The two file types can be laid out differently or have similar layouts. 

NOTE: The Text Inspection Mode icon only displays if the module has been purchased. Text Inspection can inspect left-to-right, right-to-left, or Asian copy.

Step-by-Step 

This section describes the steps to follow when running a text inspection.

1. Load Files for Text Inspection

  • Click File Menu > Load Master or click in the Master panel to select the file to load. 
  • The Master image will load in the Master panel.
  • If the file is a PDF:
    - The integrated PDF Viewer will display.
    - Prepare the Master image using the PDF Viewer tools, if required. 
  • Click File Menu > Load Sample or click in the Sample panel to start repeating the process to load sample files.

2. Ensure the Text Inspection Mode Icon Is Selected

  • Compare (All Pages) should be selected in the Action drop-down menu.

3. Select Profile

  • Click the Profile drop-down menu to access the Application’s library of available profiles.

The following default profiles are installed with the system: 

  • Profile: Different Layout (Cartons and Labels), File Types (Master and Sample): Two electronic files with different layouts
  • Profile: Different Layout (Inserts and Booklets), File Types (Master and Sample); Two electronic files with different layouts, like a Word doc and one featuring a laid-out booklet/ insert
  • Profile: QRD, File Types (Master and Sample); Two electronic files including a QRD template and a laid-out sample
  • Profile: Same Layout (Revisions), File Types (Master and Sample); Two electronic files sharing the same layout to be inspected for revision purposes (minor changes expected)


4. Run the Inspection

  • Click inspect. The files are inspected and the differences display in the Inspection View

5. View the Results 

To view the inspected file:

  • Use the track wheel to zoom in or out.
  • Hold the left mouse button and move it around to pan the image.
  • To review multiple pages, navigate through them using the Page Navigation drop-down list at the bottom left of the Inspection View.


6. Review and Proof the Differences 

To select a difference:

  • Click on the difference in the Difference List
  • It gets highlighted in the Inspection View and displays in the Change Grid below the two panels. The yellow characters in the Change Grid represent the differences between the Master and Sample panels.
    NOTE:
    Scroll over a character in the Change Grid to display its Unicode value.

To assign a level to a difference:

  • Select the difference in the Difference List. Click the Level drop-down box and select the level.
    NOTE:
    Hot keys (F1 – F5) may be applied to assign levels. Select the difference and click the appropriate “F” key (see below):
  • Key: F1, Function: Reporting level - Critical 
  • Key: F2, Function: Reporting level - Major 
  • Key: F3, Function: Reporting Level - Minor 
  • Key: F4, Function: Reporting Level - Ignore 
  • Key: F5, Function: Reporting Level - None 

To assign a level to multiple differences:

  • Hold down CTRL while selecting the differences, click the Level column, and select the level.
    NOTE:
    To assign a level to multiple differences on a Mac operating system, hold down the COMMAND and SHIFT keys while selecting the differences. Click the Level column and select the level.

To remove a level assignment: 

  • Click the Level column and select None. The level no longer displays in the Difference List.

To assign comment to a difference:

  • Select the difference in the Difference List. Click the Comment column and select one of the predefined comments that appear. The selected comment will display. Descriptors (or system comments) appear as the default for Size, Font Type, Bold, Italic, Hyphen, Underline, Color, Line Break Space, and Sub/Super-type differences. 

To assign a comment to multiple differences:

  • Hold down the CTRL key while selecting the differences, click the Comment column, and select the comment.
    NOTE:
    To assign a comment to multiple differences on a Mac operating system, hold down the COMMAND and SHIFT keys while selecting the differences, click the Comment column, and select the comment.

To assign a customized comment to a difference:

  • Select the difference in the Difference List, click the Comment column, select Freeform, and type in the Comments text box in the Difference window that appears. Click OK for it to take effect.

To delete a comment from a difference: 

  • Click in the Comment column in the Difference List and select None.

To exclude a difference:

  • Select the difference in the Difference List and click F12

The Application lets you rename inspections and/or exclude them from the report. This option is available under the Inspections panel.

To rename the inspection:

  • Right-click on the inspection name in the Inspections panel.
  • Click Rename
  • Enter the desired name and click OK.
  • The new name displays in the Inspections panel.

To exclude the inspection from the report: 

  • Right-click on the inspection name in the Inspections panel.
  • Click Exclude from report.
  • The inspection name gets crossed out in the Inspections panel.
  • The inspection is not included in the next generated report
  • Click the Report  icon.

8. Retain Inspection Results and Run a New Inspection 

  • Click Back. The Main View displays with the Master and Sample images loaded.
  • To load new files, follow the steps above.
  • Click inspect. The files are inspected and the differences display in the Inspection View. Each subsequent retained inspection gets listed in the Inspections panel.

9. Clear Inspection Results and Run a New Inspection 

  • Click Reset. The following message displays, asking if you want to continue:
  • Click Yes to clear inspections and documents. The Main View displays with the profile selected.

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