Spelling Inspection

Spelling Inspection Mode checks the spelling of a loaded file or scanned document. The Application verifies the text against any one of 37 featured languages to help ensure the quality of copy. Custom, company-specific terms can be added to any dictionary by administrators while all loaded files are automatically run against an English medical dictionary for increased inspection accuracy.

NOTE: The Spelling Inspection Mode icon only displays if the module has been purchased.

Step-by-Step

This section describes the steps to follow when running a spelling inspection.

1. Load Files for Spelling Inspection

To inspect spelling in the Master panel:

  • Click File Menu > Load Master or click in the Master panel to launch the load-file window.
    - You can also load a file by using “drag and drop.” 
  • The Master image loads in the Master panel.
  • If the file is a PDF:
    - The integrated PDF Viewer will display
    - Prepare the Master image using the PDF Viewer tools if required. 
  • Click inspect for the results to display in the Inspection View.

To inspect spelling in the Sample panel:

  • Click File Menu > Load Sample or double-click in the Sample panel and follow the same steps as above.

2. Load Scanned Files (Skip Over if Electronic Files Loaded)

  • Click Load from Scanner > Select Source.
  • Select the applicable GlobalVision scanner from the Scanner Selection window and click Select. 
  • Click Load from Scanner > Scan Master to scan the Master document. Once scanned, the image loads in the Master panel.
  • Click Load from Scanner  > Scan Sample to scan the Sample document. Once scanned, the image loads in the Sample panel.  

3. Ensure the Spelling Inspection Mode Icon Is Selected

4. Select an Action

To inspect the file in the Master panel for spelling:

  • Click Action > Inspect Master (All Pages).

To inspect the file in the Sample panel for spelling:

  • Click Action > Inspect Sample (All Pages).

5. Select a Language

  • Click the Profile drop-down menu to access the Application’s library of available languages.
  • Select your desired language from the drop-down menu.

6. Ensure the Proper Inspection Area Is Selected

  • Use master/ sample tools to crop or rotate the image.

7. Run the Inspection

  • Click inspect. The files are inspected and the differences display in the Inspection View.

8. View the Results

To view the inspected file:

  • Use the track wheel to zoom in or out.
  • Hold the left mouse button and move it around to pan the image.
  • To review multiple pages, navigate through them using the Page Navigation drop-down menu at the bottom left of the Inspection View.

9. Review and Proof the Differences

To select a difference:

  • Click on the difference in the Difference List. It will become highlighted in the Inspection View.

To assign a level to a difference:

  • Select the difference in the Difference List. Click the Level column and select the level in the drop-down list that appears. The color-coded level displays in the Difference List to the right of the difference.
    NOTE:
    Hot keys (F1 – F5) may be applied to assign levels. Select the difference and click the appropriate “F” key (see below):
  • Key: F1, Function: Reporting Level, Critical
  • Key: F2, Function: Reporting Level, Major 
  • Key: F3, Function: Reporting Level, Minor 
  • Key: F4, Function: Reporting Level, Ignore 
  • Key: F5, Function: Reporting Level, None 

To assign a level to multiple differences:

  • Hold down the CTRL key while selecting the differences, click the Level column, and select the level.
    NOTE:
    To assign a level to multiple differences on a Mac operating system, hold down the COMMAND and SHIFT keys while selecting the differences. Click the Level column, and select the level.

To remove a level assignment: 

  • Click the Level column and select None. The level no longer displays in the Difference List.

To assign comment to a difference:

  • Select the difference in the Difference List. Click the Comment column and select one of the predefined comments that appear. The selected comment will display.  

To assign a comment to multiple differences:

  • Hold down the CTRL key while selecting the differences, click the Comment column, and select the comment.
    NOTE:
    To assign a comment to multiple differences on a Mac operating system, hold down the COMMAND and SHIFT keys while selecting the differences. Click the Comment column, and select the comment.

To assign a customized comment to a difference:

  • Select the difference in the Difference List, click the Comment column, select Freeform, and type in the Comments text box in the Difference window that appears. Click OK for it to take effect.

To delete a comment from a difference: 

  • Click in the Comment column in the Difference List and select None. Click elsewhere for it to take effect.

To assign a suggested replacement for a difference from the selected dictionary:

  • Right-click on a difference and select the desired word that displays in the menu that pops up. It appears under the Comment field in that row.

To add a detected spelling mistake to the selected dictionary (administrators and managers only):

  • Right-click on a difference and select Add to current dictionary.
  • Click OK to the confirmation message that appears.

NOTE: All instances of that same spelling mistake no longer appear as differences once it has been added and the inspection is re-run.

To exclude a difference:

  • Select the difference in the Difference List and click F12. The difference gets crossed out.
    NOTE:
    An administrator can configure the Application to force the inclusion of all differences, in which case clicking F12 does not have an effect.

10. Include Inspections in Report

The Application lets you rename inspections and/ or exclude them from the report. This option is available under the Inspections panel.

To rename the inspection:

  • Right-click on the inspection name in the Inspections panel.
  • Click Rename
  • Enter the desired name and click OK.
  • The new name displays in the Inspections panel.

To exclude the inspection from the report: 

  • Right-click on the inspection name in the Inspections panel.
  • Click Exclude from report.
  • The inspection name gets crossed out in the Inspections panel.
  • The inspection is not included in the next generated report.

11. Generate the Report

  • Click the Report icon.

12. Retain Inspection Results and Run a New Inspection 

  • Click Back. The Main View displays with the Master and Sample images loaded.

To load new files, follow the steps above.

  • Click inspect . The files are inspected, and the differences display in the Inspection View. Each subsequent retained inspection gets listed in the Inspections panel.

13.Clear Inspection Results and Run a New Inspection 

  • Click Reset. The following message will display to ask if you want to continue:
  • Click Yes to clear inspection results and documents. The Main View displays with the profile on the title bar.

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